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Hear Here, LLC

VENDOR APPLICATION - Spring- Summer - Matawan Farmers Market

Date & Time

Fri, Jun 7 2024 1:00 pm to 6:00 pm

(GMT -05:00)

Venue

Jereimiah E. Hourihan Field, Matawan Borough Hall 201 Broad Street, Matawan, United States
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Event Details

MATAWAN FARMERS MARKET

FRIDAYS JUNE 7 through SEPTEMBER 27

1:00 PM to 6:00PM 

201 BROAD STREET MATAWAN NJ


SET UP TIME: 12 noon

Details:

  • market is weather permitting- NOT rain or shine
  • all spaces are 10x10
  • bring your own canopy, table, table coverings, displays and products
  • free parking in municipal lot, easy access to vending area
  • all canopies MUST BE SECURED with weights or stakes
  • carry in/carry out trash policy


SEASONAL VENDORS- $350

after April 30th Seasonal Vendors pay $400

after May 15th Seasonal Vendors pay $450


DROP IN VENDOR-$30 -

a single day drop in, bring your own canopy, weights, table, table covering, displays and products.


**Market Manager:**

Hear Here, LLC, Jennifer Perkel  

Email: hearherellcnj@gmail.com  

Website: hearherellcnj.com  


**MARKET VENDOR AGREEMENT**  

**ALL REGISTRATIONS ARE FINAL - NO REFUNDS.**


The Organizer is not responsible for any transactions between vendors and customers. Vendors are responsible for their own sales and tax collections. Sales are not guaranteed.


**Setup Guidelines:**  

- Setup times vary per market. Please be ready to sell by the market start time.  

- Setup begins as early as 2 hours prior to start.  

- No vendor may break down before the end of the market. Only the Organizer or a venue official may decide to break down earlier for safety reasons.  

- All items must be secured in case of wind and weather events.  

- All vendors must have a sturdy canopy, a tablecloth that reaches the floor, and bring their own displays and products.  


The Market Organizer reserves the right to enforce strict compliance with all rules and regulations. No exceptions will be permitted.


**Market Details:**  

- Details about the market place and time are on the graphic listed with this event.  


**1. MARKET MANAGEMENT**  

Hear Here LLC, hereafter referred to as "Organizer."


**2. SPACE ASSIGNMENT**  

The Organizer reserves the right to determine booth location. Booth sharing is not permitted without management's consent. Vendors may not assign their booth or any portion thereof to any other person for any reason.


**3. VENDOR FEES**  

Booth fees are payable in full before the event. Vendors will not be allowed to occupy any booth that is not fully paid for.  


**3a. ADVERTISING**  

All vendors are required to advertise their products or business for the market (at least one social media post). Failure to advertise may reduce market traffic. Vendors must provide proof of advertising at least 24 hours before the event. Recurring event vendors must advertise monthly. Failure to comply may result in removal from the event at the Organizer's discretion.


**4. DISPLAY REGULATIONS**  

No exhibit may block or interfere with a neighboring exhibit. Vendors shall confine all exhibit activities within the limits of their booth.  


**5. EXHIBIT SETUP**  

No early packing is allowed before the show closes. Cooperation on this point is required. Failure to comply will result in loss of future exhibition privileges. The Organizer will not assume any liability for injuries or damages during setup and dismantling periods.


**6. SETUP INSTRUCTIONS**  

Setup instructions may vary. Contact the Organizer with any questions. Do not contact the venue.  


**7. STAFFING**  

Booth and table spaces must be staffed at all times by persons 18 years of age or older. The Organizer has the authority to enforce all rules and regulations regarding booth staffing.  


**8. VENDOR LIABILITIES**  

Vendors must keep their contracted area neat, clean, and in good order. Vendors are liable for any damage caused to the market property. Vendors agree to indemnify and hold harmless the Event, Hear Here LLC, and all their managers, the venue officers, sponsors, employees, agents, guests, successors, and assigns from any damages, expenses, or liabilities.


**9. FOOD & BEVERAGES**  

Vendors may sell food and beverages only if contracted to do so and have filed necessary forms with local health departments. Prior authorization from the Fire Official is required for cooking on premises. No intoxicating beverages may be sold without ABC approval. All required forms must be sent to the Organizer before setup.


**10. SMOKING**  

Smoking and vaping are prohibited at your space or any location inside the venue. Follow local ordinances for guidance if needed.  


**11. INSURANCE**  

Vendors may be asked to sign a Hold Harmless form for either the Organizer or the venue of operation.  


**12. CLEANING OF EXHIBITS**  

Vendors must thoroughly clean their space, leaving it as they found it. All garbage must be disposed of correctly, not left at the venue.  


**13. SUBLEASE**  

Subleasing tables is prohibited. Sharing a booth or table with another company without written approval from the Organizer is prohibited. Distributing materials for non-exhibiting companies without a show contract is prohibited.  


**14. VENDOR RESPONSIBILITIES**  

Vendors agree to comply with all applicable local, federal, and state tax laws, and to obtain, pay for, and display all necessary licenses and permits. The Organizer is not responsible for any taxes due from the vendor. Sales are not guaranteed.  


**14a. ATTENDANCE**  

All vendors must participate in every market for which they are registered. Absences must be promptly reported to the Organizer at least 24 hours in advance. Two consecutive unnotified absences will result in removal from the market with no opportunity for appeal or refund.  


**15. CANCELLATION CLAUSE**  

Vendors may cancel their show space reservation in writing. No refunds will be granted. All fees are non-refundable. Fees will be transferred if the event is rescheduled. If you cannot attend the rain date, your fee is non-refundable and non-transferable.  


**16. FORCE MAJEURE**  

The Organizer is not liable for any damages, costs, or losses if the event is canceled, postponed, or rescheduled due to circumstances beyond their control (e.g., fire, flood, pandemic, etc.). No weather-related refunds will be provided.  


**17. AMENDMENTS**  

The Organizer has the authority to interpret and enforce all contract regulations and to make necessary amendments. All vendors will be notified promptly of any changes.  


**17a. NON-COMPETE**  

Vendors are prohibited from discussing participation in competing markets with other organizations. Such solicitation is considered "poaching" and may result in expulsion from the market without recourse or refund. Politely refer solicitors to the Market Manager.  


**18. ORGANIZER DISCRETION**  

Participation in any event is at the sole discretion of the Organizer. The Organizer is the vendor’s only point of contact and acts as a liaison between the vendor and the venue. Vendors contacting the venue without prior written approval from the Organizer will be prohibited from participating, with no recourse or refund.  


All questions must be directed to the Organizer. The Organizer reserves the right to refuse any food vendor who does not conform to the following: All vendors must handmake a consumer product. Vendors selling consumable products must have a health inspection certificate or a Cottage Food Operator’s Permit and ServSafe certification. Documents must be submitted via email at least one week prior to the event.  


Violation of these rules will result in a written warning. After the third warning, the Organizer may decide whether the vendor will be allowed to return or will be dismissed without recourse or refund.  


I have read and understood this information. By registering for the market and issuing payment, I agree to abide by the conditions listed above.  


Questions should be directed via email to the Organizer at hearherellcnj@gmail.com.


Hosted by

Jenn at Hear Here, LLC

4.83

Hear Here, LLC Event organization and promotion. Creator of digital and print content ads.